Case studies

100 fewer NDAs to review each year

Before using Cadence, all Confidentiality Agreements required at a large government-owned utility company would pass through the in-house legal team.

The in-house team was already busy and had much more important things everyone would have preferred to be working on.

Enter Cadence in 2019 (well our team with an earlier name). We worked with the legal team to develop two automated Confidentiality Agreements (one mutual and one one-way). After some time trialling the system, the automated Confidentiality Agreements were made available to all users in the business.

Since then, the business has been using Cadence to create around 50 to 120 Confidentiality Agreements each year, saving time for business users and the legal team alike.

A good first impression

A government-owned utility company (different one!) found it was spending a lot of time preparing employment contracts, both for new starters and for existing employees changing roles.

The in-house legal team had a set of Word templates it was happy with, prepared with an external law firm, but it wasn’t as easy as it should have been to move responsibility for completing them to the HR team.

With Cadence set up, we worked together to reduce the templates from seven to three and to produce automated versions with lots of guidance in the online forms for the employment team.

The employment team now produces between 20 and 30 contracts each quarter and the legal team can ‘manage by exception’ and spend more of its time on the more complex, less routine matters.

Procurement running at full power

A government-owned utility company (again, different one!) found that its legal and procurement teams were spending a lot of time producing a high volume of procurement contracts for goods, services and construction works. The quantity of routine, low-risk, low-value contracts was keeping the teams from the interesting, higher-risk, higher-value ones.

With Cadence switched on and ready, we first made the drafting across the templates more consistent, which reduced the automation costs and gave the lawyers and procurement specialists confidence that the boilerplates operated the same way in every contract. We then produced automated versions with tailored guidance in the online forms: enough for anyone’s first time, but not so much that it gets in the way of a procurement professional’s tenth.

The legal and procurement teams now produce between 50 and 70 contracts through Cadence each quarter. The next step is a Request workflow, so anyone can request a procurement document while only the procurement team receives the drafts.

Streamlining legal operations in a retail business

We use Cadence to help us provide the best possible legal support to a large Australian online retailer on a monthly retainer basis.

Working with the retailer, we have produced automated versions of its core business and legal documents, including procurement, marketing and supply contracts as well as dispute resolution documents.

We also participate in the retailer’s internal approval and electronic signing workflows as well as helping to track key dates in existing contracts.

The retailer has grown substantially over the years we’ve worked together and is now at a size where other businesses would already have an in-house legal team. It has crunched the numbers and concluded that the ConMoto Group + Cadence combination is the best value for money.